University ERP Software:

Universities needs Education ERP Software for the below reasons;

To move towards paperless work and good governance
To maintain transparency across departments and affiliated institutions
To Increase the efficiency of the people, machines and processes
To streamline and standardize processes across the Institutes
To become globally competitive as per Washington Accord and to get accreditation for NAAC, NBA, etc
To consolidate data across departments
To make decisions based on data
To forecast admissions

To achieve all the above objectives, Qualsoft’s QualCampus- ERP for Education helps you with below modules;

Enquiry

Enquiry

Capture enquiries from Website, Landing pages, facebook, etc followup and nurture enquiries, Course wise enquiries, Forecast admissions, Improve Admission count, Counselor’s performance and Reports

Online Admission

Online Admission

Online prospectus selling, Payment gateway integration, Students can register and can fill online admission form, upon eligibility and document  verification, Admin can confirm the Admission, 

Student Information

Student Information

Student Admission, Parents Data, NRI Students Data, Admission Cancellation, Reports ID Card, Cast Category wise Student Details Contact and Birthdays, Applications – Admission Slip, no Dues Applications, Certificate – Bonafide, Character, Nirgam Utara (Before & After) Leaving Certificate, etc

Class Information​

Class Information

Class In-Take, Class-Division Allocation,Class Subject Mapping, Mentor Allocation, Promotions

Time Table

Time Table

Auto Generation of Time Table with Basic Constraints, Institute Time Table Report, Class and Teacher wise Time Table Reports

Attendance​

Attendance

Student Attendance Settings, Bio-metric configuration, daily and Lecture wise attendance, Defaulters list  & Attendance Reports.

Lesson Planning​

Lesson Planning

Session Planner, Planned Vs Execution, Reports

Question Bank

Question Bank

Question Type, QP Structure, Question Paper, CO and PO mapping,  Report

Assignment

Assignment

Master Data, Assignment, CO and PO Mapping, Reports.

Digital Repository

Digital Repository

Master Data, Videos, Audio and PPT can be uploaded, Students and faculties can Search and access.

Examination Result

Examination Result

Examination patterns as per the norms of different education boards, Student’s marks entry, Reports, Result and Generation, Topper List, Student Performance Analysis, Teachers Performance Analysis

Quiz

Quiz

Result Dissemination, Candidate Performance Report, Questions Generation, Quiz Availability, CO & PO mapping.

Entrance Test

Entrance Test

The Applicant can be sent the admit card for Entrance Test process, The Applicants appears for MCQ, Interview, GD-PI, the merit list is prepared based on the performance

MOM

MOM

Minute of Meetings of various meetings and task allocation and attendee information with reporting.

Employee Welfare

Employee Welfare

Employees can upload the forms and document pertaining to Mediclaim, PF, Insurance, etc

Student Feedback

Student Feedback

The Admin can schedule Feedback on Faculty, Course content and Infrastructure. The student can attempt those and the institute is able to do analysis

Fees​

Fees

Quick Receipt and SMS After each Receipt to Parent of Balance Amount, Outstanding and Other Reports, Payment Gateway Integration, Class and Group wise Structure,, Student Group Settings, Fee Payable to Students, Fee Receivable from Students, Payable to the Government, Receivables from Government.

Payroll

Payroll

Salary Structure of Employees, Allowances and Deductions and Pay Slips, Insurance and Loans, PF, PT, IT Reports.

Employee Self Service

Employee Self Service

Application of Leaves, OD, OT, Request to HR & attendance reports.

Financial Accounting

Financial Accounting

Master Data, Vouchers, Ledger Report, Trail balance, Profit and Loss Report, Balance Sheet & Reports,  Provision for Post to Tally and other Accounting softwares.

HR Management

HR Management

Employee Profile, Employee Attendance, Approval, Self Services, Request to HR

Employee Appraisal

Employee Appraisal

Job Description, Department-Topic Mapping, Appraisal Schedule, Appraisal & Appraise, Pending Appraisal List, Appraisal Approval & Appraisal Report

Recruitment

Recruitment

The process for request to hire till the offer letter and joining.Recruitment Rounds & Results, Offer Letter Generation.

Scholarship​

Scholarship

Scholarship Setting, Scholarship Registration, Verification & Approval, Sanction &  Reports

SMS

SMS

Send SMS Facility to Group of Student and Employees for Holidays, Can Create Template Messages and Send as and when Required, Quick SMS Facility on each Individual Form, Total Fees Collection SMS for Specific Date to Management Concern

Notices

Notices

Online Notices for General Announcement, Loss and Found, Event and Meeting, SMS Notification for Meeting

Event Management

Event Management

Various event organised by institute details can be tracked events participants, volunteers and guest details.

Visitors Management​

Visitors Management

Provision for Webcam, Visitors ID Card, Visitors and Vehicle in_Out Logs, Advance Visitors Entry, POP Up for The Person to Be Visited &  Reports.

Committee Management​

Committee Management

Master Data, Grievance Redressal, Committee Management, Reports.

Email

Email

API Settings,  Send email to Individual or Group, Classes, faculties, Parents & Reports.

Front Office

Front Office

Manages Institute’s Inwards and Outwards, Manages Couriers, SMS and Email Integration

Placement Management

Placement Management

CV Builder, Manage, Placement and Internship Program, Create Placement Plan with Real Time Status Tracking, Monitor & Evaluate Placement Configure Eligibility Criteria, Allocate Students for Placements, Configure Letter & Email Templates, Automatic Notification via Email & Alerts, Placement Reports

Alumni

Alumni

Alumni Committee, Alumni Event, Alumni Contributions, Alumni Mentors for current students, Alumni Newsletter, Groups, Polls, Alumni Involvement in Placements, Alumni Feedback.

Sports​

Sports

Purchase of Equipment, Tournaments, Teams, Best Performance reports, Expences, Etc

Master Admin

Master Admin

This is the main Module from where you can control all the Users, Modules and access permissions given to different roles.

Employee Survey

Employee Survey

Create Survey, Feedback Collection, Ratings &  Analysis Reports

Training and Development​

Training and Development

Employee Training Requirement, Training Schedule, Topic, Internal & External Expert/ Trainers, Feedback

Content Management

Content Management

Content request generation by teaching staff member, Task delegation to the content team by authorities, Task completion, Feedback, Approval by teacher.

Activity Management

Activity Management

Manages activity other than curriculum, Student’s participation in activities and its fees, Student’s and faculties attendance and performance in the selected activity, Reports.

Institute CSR

Institute CSR

All the Social Service activities, Events, Camps can be entered and managed.

Publications

Publications

Provision for subscription for various publications by the student.

Task Manager

Task Manager

Task and Work Assignment to Employees, Notification, Reports

Student Health

Student Health

Student Medical Check-up Details, Expenditure Details, Prescription Letters and Updates to Parent, Reports

Hostel

Hostel

Hostel Building and Room Type wise Building ,Rooms for Guest, Student Allocation and Fees Collection ,Student Behavior, Warden, ID Cards & Reports

Facilities Management

Facilities Management

Vendor Contracts, Maintenance Management, Helpdesk, Facility Booking, Lease & Rent Management, Tenants Management, Building Management, Parking Management

Accreditation

Accreditation

NBA, NAAC, Attainment & SAR Report in a few clicks, Easy evaluation of OBE, PEOs, COs and POs, Haasle free documentation, mapping of COs and POs within the ERP, Attainment calculations done automatically in backgroup as you use different modules of QualCampus. No need to collect the data manually, Save time spent by faculties on documentation.

Library​

Library

Acquisition, Serial Management, Cataloging, Employee and Student Books Circulation and Reports

OPAC​

OPAC

Books Reservation & Search 

Stores Inventory

Stores Inventory

Requisition and Purchase cycle, Issue and Return to/from Students, Issue and Return to/from Staff, Stock Ledgers, Purchase Reports

Budget

Budget

Settings for Approval authorities & Reports of Budgets and Actual expences

Lead Management​

Lead Management

Track Enquiries, Follow up, Advertisement Campaign & Admission done by Counselors reports

Digital Document Management

Digital Document Management

Master Data, Archive Documents, Search Panel, Document Sharing, Access persmission for different users & Reports

Certificate Printing

Certificate Printing

The institute can print convocation certificate within the premises, Certificate can be sent for printing with due approval. Keeps track of the delivery to students.

Audio Video Library

Audio Video Library

Provision to upload educational audios and videos by Admin, The student and staff can access the content.

Principal

Principal

Principal can check Attendance of Students and Employees, Session Plan, Time Table, Results of all students, Teachers performance, Admission Details, Placement and Alumni activities and reports.

Parent Portal

Parent Portal

Parents can Pay the Fee View Results, Notices, Events, School Diary

Student Portal

Student Portal

Pay Fees, Apply for leaves or Bonafide or Character certificate, Attempt Student feedback on Faculty, Infrastructure and Course Contents, Attempt Quiz, Upload Assignments, Apply for Scholarship, Check timetable

Employee Portal

Employee Portal

The Employee can apply for Leaves, Coff, Out door duty and can send requests to HR

Trustee Portal

Trustee Portal

All The Different Institutes Details of Admission Fee Collection, Placement, Attendance and Leaves Income and Expense can be Viewed

Alumni Portal​

Alumni Portal

Alumni Committee, Alumni Event, Alumni Contributions, Alumni Mentors for current students.

Admin Settings

Admin Settings

Admin Setting it is the foundation module where, User can update the Academic Calendar, Holidays and information regarding notifications and visiting faculties.

Institute Information

Institute Information

Master Data, Institute Information, Institute Directory, Reports

Parent Meeting

Parent Meeting

Parent Teacher Meeting and the Visits and Feedback of Parents can be scheduled and recorded.

Transport Management

Transport Management

Bus Transportation Management, Bus, Driver and Service Provider Data, Stop and Route wise Fees Collection, Fuel Log Book, Drive ID Card & Reports